Finance Coordinator

About Work Global Canada Inc.

Work Global Canada Inc. is an international recruitment and immigration agency committed to connecting Canadian employers with qualified local and international talent. We pride ourselves on delivering exceptional client service while maintaining the highest standards of professionalism, integrity, and compliance. We are currently seeking a highly organized, detail-oriented, and dependable Finance Coordinator to join our growing team.

Job Overview

The Finance Coordinator is responsible for overseeing the company’s day-to-day financial administration, including billing, invoicing, payroll, trust account management, financial reporting, expense monitoring, and client financial communications. This role requires exceptional organizational skills, accuracy, confidentiality, and the ability to work effectively in a fast-paced environment while supporting both internal operations and external stakeholders.

Key Responsibilities

The successful candidate will be responsible for, but not limited to:

Financial Administration

• Prepare, edit, proofread, and maintain contracts, retainer agreements, invoices, receipts, sales orders, and financial documentation.
• Ensure financial records are complete, accurate, and compliant with company standards.
• Maintain organized documentation of all financial transactions.

Billing & Client Accounts

• Prepare invoices, receipts, statements of account, and sales orders.
• Calculate and apply appropriate service fees.
• Maintain and update client financial records.
• Monitor outstanding balances and refund lists.
• Provide clients with statements of account as required.

Trust Account Management

• Manage client trust funds in accordance with regulatory requirements.
• Coordinate transfers between company accounts and Regulated Canadian Immigration Consultants’ trust accounts.
• Reconcile trust account transactions and maintain accurate records.

Financial Reporting

• Monitor company expenses, accounts payable, and revenue.
• Conduct bi-weekly financial reviews.
• Prepare management financial reports.
• Assist with financial forecasting and company financial analysis.

Payroll & Expense Management

• Process employee payroll accurately and on time.
• Maintain payroll records, deductions, and payment information.
• Record and monitor company expenses.
• Coordinate financial matters with the accounting team.

Client & Administrative Support

• Respond to financial inquiries from clients, employers, and temporary foreign workers.
• Explain company fees, pricing, payment schedules, and financial agreements.
• Answer telephone and email inquiries professionally.
• Schedule meetings and appointments.
• Organize management meetings and prepare meeting minutes.

Office & Records Management

• Maintain manual and electronic filing systems.
• Improve office procedures and financial workflows.
• Ensure proper record retention for financial documents.
• Order office supplies and maintain inventory.

Team Support

• Train and assist staff on office procedures and financial systems when required.
• Support management with administrative and financial coordination.

Qualifications

Education

• Bachelor’s Degree or equivalent experience in:
  • Accounting
  • Business Administration
  • Finance
  • Related field

Experience

• 2 to less than 3 years of experience in accounting, bookkeeping, or finance coordination.

Computer Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Windows

Work Environment

• Private sector
• Fast-paced environment
• Tight deadlines
• High attention to detail
• Sitting for extended periods
• Ability to work under pressure

Personal Attributes

We’re looking for someone who is:

• Organized and detail-oriented
• Dependable and reliable
• Client-focused
• A strong communicator
• A collaborative team player
• Flexible and adaptable
• Able to exercise sound judgment
• Accurate and efficient in handling financial records

Security Requirements

• Must be bondable.
• Criminal Record Check required.

Eligibility

Only applicants who are legally authorized to work in Canada will be considered, including:

• Canadian Citizens
• Permanent Residents
• Individuals holding a valid Open Work Permit authorizing employment with any employer in Canada

Please note:
This position does not offer employer sponsorship, LMIA support, or an immigration pathway.

How to Apply

Interested applicants are invited to submit the following:

• Updated Resume
• Cover Letter
• Copy of Permanent Resident Card or Valid Open Work Permit (if applicable)

Email your application to: resumes@workglobalcanada.com